If the goal is for your organization to be known for hosting a memorable event. You my friend, will need to congregate the best event team you can find that provides the best services to meet your needs.
Now you’re probably asking yourself; how do I choose the best event staff or vendor that offers the best event services for my events needs?
Yes, research can be a daunting task but it will save you time, money, and headaches. When planning an event you have to be prepared to figure out the timeline for deadlines, and what the event objections are. Research options and start building a team.
Your event staff will typically consist of event personnel like AV, florist, photographers/videographers, event coordinators, valet services, and the like. With your budget in mind, doing research and taking time to investigate who will be an active role in making the event a success is paramount.
Also, Do not skimp on research as it can help save money.
Signing up to some of your favoirte companies newsletters well in advance can land you some really sweet discount deals.
When it comes to choosing event staff or event services it can be difficult to find the right team players. That’s when it may be time to ask for recommendations.
You or someone you know has friends, family, or associates that has utilized an event service at some point in time. Get as many recommendations as you can before making a final decision.
Venues may have a list of preferred vendors to chose from and sites such as Cvent, VenueReport, weddingwire, ProjectWedding, Bizbash, and even Yelp may also be a reliable source to search through due to honset reviews left by people like you and me.
Also An event coordinator may be able to tell you whether or not THEY were happy with the services of a vendor, so make sure to ask.
After you have made your top picks, notice who has emailed you timely and has been the most accessible. Solid communication is key here especially as the event date draws near.
When interviewing, be curious about what they can do and ask about what they have done. Ask to see examples of previous work. Consider interviewing their team members to get a feel for how they present themselves.
Now, You have made your final decision on your event team,
Whomever you decide to work with make sure they will represent your brand 100%. These individuals will be a main point of contact for your guests during your event.
Look for friendliness, organization, appropriate attire, and overall appearance. The most important factor in this tip is…
to work with someone who is a team player, aware of maintaining a positive image, and maintains a high standard for event success.
Remember the phrase, “you get what you pay for?”
This is definitely true when it comes to event planning. Yes, we all want to save a penny whenever we can, but we must also invest in our brand and spend our funds wisely.
If you want the best you must be willing to pay for the best. Improper budgeting or investments could hurt the outcome of the event vision which is why hiring a professional can be a better option.
Ultimately, everything goes back to idea number one –
so you will know what to expect when it comes to your budget.
Research can also create revenue options during the event or find funding to cover costs of the event as well through sponsors or grants for example.